(Senior) Executive Assistant (m/f/d)

  • Hannover
  • Eingestellt: 12. Mai 2021
  • Bewerbungsschluss: 12. Mai 2022
    Jobbeschreibung:

    See Job Description
    What you will do

    As a (Senior) Executive Assistant (m/f/d) you will report to the Vice President & General Manager EMEA. In this role, you are supporting the VPGM EMEA in all business responsibilities as an interface to all functional leaders. The (Senior) Executive Assistant coordinates cross functional project teams and acts as a Project Lead for special regional projects. Furthermore, you will be responsible for driving all office and information management related tasks. This is located in the Clarios EMEA headquarters in Hannover, Germany.

    Main Responsibilities:

    • Correspondence and travel schedule planning for the VP/GM
    • Coordinate meetings, track and distribute minutes, follow-up actions, facilitate project reviews
    • Manage team deliverables and ensure timely follow up and action planning:
    • Manage and update Head Quarter documents (Forms, Org charts)
    • Create professional presentations for weekly project reporting, communication meetings, monthly meetings, quarterly Global Summits and training materials
    • Act as appoint of contact for external and internal clients
    • Coordinate day-to-day communication between all functional Leaders
    • Manage the information flow inside the respective department, to and from the “Leadership Team” as well as to and from outside
    • Compile statistics and monthly reports (database queries)
    • Prepare professional presentations using graphics of software programs
    • Responsible for calendar management, requiring interaction with both internal and external executives and assistants to coordinate a variety of complex executive meetings
    • Answer phones and direct all incoming calls to appropriate party promptly and efficiently
    • Review and summarize miscellaneous reports and documents; prepare background documents and outgoing mail as necessary
    • Prioritize and manage multiple projects simultaneously, and follow through on issues in a timely manner
    • Attend Leadership Team, Steering Committee meetings or other meetings as requested in order to record minutes
    • May supervise interns and apprentices
    • Assists in organizing and planning special customer events, company events and annual meetings, including Board of Directors meetings
    • Close collaboration with Executive Assistants

    • University degree in Economics or similar education in Commercial or general management field
    • Advanced working experience as Executive Assistant, Project Manager or similar role, ideally in an automotive industry
    • Precise, effective, and clear communication as well as high ability to cooperate at all levels of a matrix organization
    • Ability to analyze, identify and suggest improvements in area of responsibility
    • Excellent interpersonal relations with high level of service orientation
    • Competent in Microsoft Office Packages, especially in Word, Excel and Power Point
    • Very good SAP knowledge
    • Ability to work proactive on decision-making-processes with loyalty, confidentiality and discretion
    • Ability to be adaptive to changes
    • Excellent organizational and presentation skills
    • Ability to read, write and communicate fluently in German and English

    As a technology leader, with strong brands like VARTA® and OPTIMA®, Clarios notably lives on the creativity, capability and satisfaction of its employees. Therefore, we offer people with drive and power many good reasons to join us:

    • Working in an international environment for a market leader with strong values like sustainability, future-orientation, customer-driven, integrity and safety
    • A stable company with the resources to invest in its people
    • Company pension scheme
    • Flexible and trust-based working hours
    • Company kindergarten
    • Training Academy
    • Leisure activities, e.g. gym, photography club or dragon boating

    See Job Description
    What you will do

    As a (Senior) Executive Assistant (m/f/d) you will report to the Vice President & General Manager EMEA. In this role, you are supporting the VPGM EMEA in all business responsibilities as an interface to all functional leaders. The (Senior) Executive Assistant coordinates cross functional project teams and acts as a Project Lead for special regional projects. Furthermore, you will be responsible for driving all office and information management related tasks. This is located in the Clarios EMEA headquarters in Hannover, Germany.

    Main Responsibilities:

    • Correspondence and travel schedule planning for the VP/GM
    • Coordinate meetings, track and distribute minutes, follow-up actions, facilitate project reviews
    • Manage team deliverables and ensure timely follow up and action planning:
    • Manage and update Head Quarter documents (Forms, Org charts)
    • Create professional presentations for weekly project reporting, communication meetings, monthly meetings, quarterly Global Summits and training materials
    • Act as appoint of contact for external and internal clients
    • Coordinate day-to-day communication between all functional Leaders
    • Manage the information flow inside the respective department, to and from the “Leadership Team” as well as to and from outside
    • Compile statistics and monthly reports (database queries)
    • Prepare professional presentations using graphics of software programs
    • Responsible for calendar management, requiring interaction with both internal and external executives and assistants to coordinate a variety of complex executive meetings
    • Answer phones and direct all incoming calls to appropriate party promptly and efficiently
    • Review and summarize miscellaneous reports and documents; prepare background documents and outgoing mail as necessary
    • Prioritize and manage multiple projects simultaneously, and follow through on issues in a timely manner
    • Attend Leadership Team, Steering Committee meetings or other meetings as requested in order to record minutes
    • May supervise interns and apprentices
    • Assists in organizing and planning special customer events, company events and annual meetings, including Board of Directors meetings
    • Close collaboration with Executive Assistants

    • University degree in Economics or similar education in Commercial or general management field
    • Advanced working experience as Executive Assistant, Project Manager or similar role, ideally in an automotive industry
    • Precise, effective, and clear communication as well as high ability to cooperate at all levels of a matrix organization
    • Ability to analyze, identify and suggest improvements in area of responsibility
    • Excellent interpersonal relations with high level of service orientation
    • Competent in Microsoft Office Packages, especially in Word, Excel and Power Point
    • Very good SAP knowledge
    • Ability to work proactive on decision-making-processes with loyalty, confidentiality and discretion
    • Ability to be adaptive to changes
    • Excellent organizational and presentation skills
    • Ability to read, write and communicate fluently in German and English

    As a technology leader, with strong brands like VARTA® and OPTIMA®, Clarios notably lives on the creativity, capability and satisfaction of its employees. Therefore, we offer people with drive and power many good reasons to join us:

    • Working in an international environment for a market leader with strong values like sustainability, future-orientation, customer-driven, integrity and safety
    • A stable company with the resources to invest in its people
    • Company pension scheme
    • Flexible and trust-based working hours
    • Company kindergarten
    • Training Academy
    • Leisure activities, e.g. gym, photography club or dragon boating